The CAP is not a decision-making body. It reports bi-monthly into POG as part of the communications and engagement section of the meeting.
The chair of CAP, or the deputy chair, attends NHS Kernow’s Governing Body meetings.
The CAP provides an independent view and critical friendship on matters relating to health and care in Cornwall and Isles of Scilly. In particular, the CAP is intended to help advocate that the voice of the local population is heard and influences health and care developments. The CAP supports the health and care system to ensure opportunity is created for meaningful, targeted and proportionate public engagement, across all local communities and this is given equal importance to the work that is done with professional health and care partners.
In addition, the CAP will support NHS Kernow’s following aims to:
The CAP shall be supported by an NHS Kernow director (or occasionally one of their deputies) as well as an NHS Kernow Governing Body lay member.
The chair is responsible for establishing the agenda, with input from CAP members as well as input and advice from NHS Kernow’s management team, as required.
Administrative support for the CAP shall be provided and will include circulating papers and producing notes of the meetings.
A declaration of interests register will be maintained and shall be reviewed and updated at the start of each meeting.
Approved notes from the meeting shall be shared with POG, for information and action, as appropriate.
Approved notes from the meeting will be published on the CAP webpage. Those relating to communications and engagement shall be shared as part of the CAP chair’s report to POG.
Approved notes from the POG meeting, which relate to communications and engagement, will be shared with CAP.
The CAP will agree a work plan which shall be reviewed and updated on a regular basis and shared with POG.
The CAP chair will provide updates on its work plan with the POG committee on a bi-monthly basis, or more frequently if needed.
Following the end of each financial year, the CAP will produce an annual report that is presented to the Governing Body.
The CAP membership is expected to comprise:
Members of CAP will come from a variety of backgrounds and will include, whenever possible, 2 members from each integrated care area representing their local communication and engagement forum.
In addition, there will be attendees of the CAP such as:
The chair and vice chair of the CAP are elected by CAP members for 2 years with the ability to hold the role for a further 2 years if agreed with members. After this period, the chair and vice chair are able to apply for a vacant CAP lay member role.
The CAP lay members are appointed for 2 years with the ability to be re-elected for a further 2 years. After this period the role will be publicly advertised, and lay members may reapply.
In exceptional circumstances, it might be necessary to request that CAP members are no longer part of the group. NHS Kernow reserves the right to remove membership from these individuals and will explain their rationale before doing so.
The quorum for conducting the meeting shall be:
The CAP will meet monthly for up to 3 hours at a time which best suits members and maximises engagement opportunities.
In exceptional circumstances an additional meeting may be requested through the chair to address issues arising and judged sufficiently urgent that waiting for the next scheduled meeting would not be appropriate.
If an agenda indicates the requirement for a private and confidential discussion, no notes of the item shall be produced.
Papers for the meeting shall, typically, be circulated 7 days in advance of the meeting.
Annually, the CAP shall assess its achievements against the work plan and use that review to inform its terms of reference and future work plan.
These terms of reference will be reviewed:
The next review date being inserted into the terms of reference.
Any suggested changes to its terms of reference shall be represented to the POG for formal approval.
Status of these terms of reference: